DLRA

 

Volunteer Register

Task Descriptions - Committee

 

Treasurer

1. Description

The Treasurer will manage and safeguard all financial aspects of the club and be reportable to the executive committee. They will control and provide reporting of the club's money, its collection, and disbursement.

 

The Treasurer is nominated at the Annual General Meeting each year and is a trained accredited DLRA official.

 

2. Responsibility

  • Establish the accounts of the Club as approved and directed by the executive committee.
  • Responsible for investing funds.
  • Preparation of an annual budget and event budget.
  • Prepare and process GST payments.
  • Establishes procedures for the deposit of funds and asset maintenance.
  • Receives and disburses all funds of the organization as authorized by the Executive Committee.
  • Maintains and reports records of financial transactions, as requested, to the Executive Committee and to the Club at annual meetings.

 

3. Knowledge and Skills

  • Has some financial expertise, be capable of handling figures and cash.
  • Good Organisational Skills, have an orderly mind and methodical way of thinking.
  • Have experience in dealing with large sums of money and budgets.
  • Have experience of financial control and budgeting.
  • Have an eye for detail.
  • Honest / Trustworthy
  • Have good computer skills.
  • Good communication skills.

 

4. Duties

  • Administer all financial affairs of the club.
  • Maintain accurate financial records and prepare financial statements (e.g. profit and loss statement / budget etc.).
  • Act as an authorized signatory payments made for the club bank account and monitor the account in particular
  • Manage club insurances.
  • Maintain club Asset Register.
  • Distribute, collect and lodge all club membership forms and monies in conjunction with the Secretary.
  • Prepare and present financial monthly report to Executive Committee Meetings.
  • Prepare and present financial quarterly report to General Meetings.
  • Prepare and present annual financial report for the Annual General Meeting.

 

Note: The difference between an executive committee member’s role and other roles
A executive committee member role is a strategic position within the club and consequently, a executive committee member is responsible for governing the club. A executive committee member’s role should not be confused with the management and operational roles of an organisation (like a Race Director, Inspector, Timer or Starter). The day-to-day work of the organisation is managed and completed by these volunteers with the club. Unless you also hold an execution (operational) role, it is not your responsibility to perform or be involved in the day-to-day running of the club.

 

Executive Committee

 

General Committee

 

Event Committee

 

 

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