DLRA Accredited Officials Training
INTRODUCTORY MODULE
PRESIDENT
The role of the President is to provide the principle leadership and responsibility for the club and the committee. The President is primarily responsible for ensuring the club sets and meets its goals and objectives, is administered according to the Club Rules and completes all legal and compliance obligations.
The President must have a good working knowledge of the club rules and the duties of all office bearers and sub-committees. Manage (chair) committee and/or executive meetings. Manage (chair) the annual general meeting. Represent the club as required. Provide for succession planning and nsure continuity in leadership
The President must develop a safe environment for all participants, and encourage younger participants to ensure the growth of the club.
Duties of the President
The president has the following duties:
- During the year
- Set the dates for Committee and General Meetings
- Set the budget for the year
- Manage new logo for next event
- Before an Event
- Notify DEW, GRAC, Mt. Ive, Kolendo, Outback Roads
- Confirm event with Dogga Dare (Caterer), Dion Higgins (Ice), Lindsay Mathews (Wrights Air)
- Communicate with all event and trophy sponsors
- .After an Event
- Collate reports from Officials
- Prepare Presidents Report
- Thank you letters to DEW, GRAC, Mt. Ive, Kolendo, Outback Roads
- Thank you and let them know how their support helped to all event and trophy sponsors
Executive Committee
Responsibilities
The general responsibilities of the President are wide and varied and may include, but certainly not limited to the following responsibilities.
Knowledge
To successfully undertake the role of President the roles requires the person:
• To be well informed of all club activities, especially those of all sub committees
• Have a good working knowledge of the constitution, club rules and by laws, policies and procedures as well as the duties of all office holders
• Strong understanding of the legal and compliance obligations of running the club
Governance
Key governance responsibilities include ensuring the club:
• Defines and documents its club culture and behaviors and continually communicates them to members, players, coaches, supporters and volunteers
• Ensures the club has clearly defined goals and objectives and documented strategies and implementation plans on how they will be achieved
• Implements strong financial controls to protect the cash and assets of the clubs as well as the volunteers handling the cash
• Ensures the committee receive regular and accurate financial reporting, budgets and cash flow projections
• Ensure compliance and legislative obligations are meet • Ensure the health and safety of all club participants
• Ensure all complaints and disputes are immediately investigated and responded to according to club policies and procedures
• All club positions, roles and sub committees have regularly reviewed position descriptions or terms of references
• All club activities are documented in operations manuals, policies and procedures
• Volunteers are trained and supported throughout the year to undertake their roles successfully
Meetings, communication and key relationships
Running meetings and communicating to stakeholders are core responsibilities of a club President including:
• Setting the agenda for each committee and general meeting, including the clubs annual general meeting • Chair all committee meetings • Chair the annual general meeting
• Act as a spokesperson for the club and represent it locally, regionally and nationally as required
• Regularly liaise with sub committees to ensure they receive assistance and support as and when they need it
• Ensure that all sub-committees are regularly reporting to the committee.
• Liaise with all relevant stakeholders • Ensure committee members, team manager and coaches fulfil their responsibilities to the club.
• Ensure the key stakeholder relationships of the club are maintained and nurtured
Requirements
The President is expected to:
• Act in the best interest of the members at all times
• Attend all Committee meetings
• Undertake the role in good faith and honesty
If at any stage the President becomes aware of a personal conflict of interest, real or perceived between themselves and the club, they should immediately notify the Club Secretary of the conflict who will immediately inform all other committee members.
End of year hand over
Updating key documents
At the end of each year a key activity of the President will review and revise their position description to ensure it continues to reflect the requirements of the role. The updated Position Description must be provided to the club secretary prior to the Annual General Meeting each year.
Induction of the incoming President
An important responsibility of outgoing President is to train, mentor and support the incoming President.
Essential Skills and requirements
• Hold or willing to apply for a current volunteer’s “working with children” check (if legally required)
• Can communicate effectively
• Is well informed of all other tasks - handle bookings and entries, respond to general duties as directed by the club
• Can oversee organisational activities
• Is aware of the future directions and plans of members
• Has a good working knowledge of the rules of the club and the duties of all office holders and subcommittees
• Is a supportive leader for all member’s.
• Able to chair committee or executive meetings.
• A good understanding of the sporting and competition requirements at local, regional and higher levels.
• Unbiased and impartial on all issues.
• Receptive to change.
• Dedicated club person.
Once you have completed this unit, submit details below for Accreditation